10 Cool Things You Can Do With Gmail

February 4, 2014

PC Tips and Info, Software

Gmail is one of the most popular free email clients in the world. It’s tools are advanced and make it a one-stop destination for all things communication. For Google newbies, many of Gmail’s features are easily overlooked. Here are 10 things Gmail can do for you:

1. Combine Multiple Email Accounts

Checking 2 or 3 email accounts is a waste of time. Even if your other email accounts are not Gmail, you can forward all of your mail to one Gmail account. This can streamline your work day and help you answer emails faster.

2. Send Event Notices

When you set something in your calendar and plan to invite people, you can add their names to the list. This is all done through the calendar function or you can add an event to an email. It will send an email to the recipient allowing them to RSVP for the event. It will then be added to your calendar and theirs if they reply “yes.” If your gmail tipsphone is connected to your Gmail account, you can set a reminder to tell you when the event takes place.

3. Utilize GTalk

The chat function allows you to see which of your contacts is online. That way, instead of sending an email, you can quickly ask them a question over the chat. The chat list will tell you who is active, away from their desk, or too busy to talk.

4. Vacation Responder

Vacation auto-replies aren’t just for work emails. When you are away from your desk for the day and don’t want to be bothered by emails, send out a vacation responder. You can set this for as many hours and days you need, and it will keep your friend and clients from thinking you are ignoring their emails.

5. Prioritize Emails

You can check the star next to each email to note ones of special importance. You will know that when you log on, those will be highlighted and take precedence. This tool is helpful if you have lots of emails.

6. Organize with Labels and Folders

You can move emails into folders or keep them in your inbox but label them. Labels can be thematic or indicate importance. This will keep you from forgetting to respond to emails and prioritize your tasks.

7. Manage Your Contacts

If you have your email attached to your phone, you can use it to organize your contacts. Whatever changes you make to one, impacts the other. This lets you edit phone numbers, emails, mailing addresses, and birthdays. You can also delete old contacts that no longer need to be in your list.

8. Integrate Your Mobile Device

You can set your phone so that when you receive emails, you are alerted. Your phone allows you to add a ringtone or vibration to let you know when you have an email.

9. Auto File Emails

You can set emails from certain senders to drop into different folders. Promos, social networking, and work emails can all be filtered into special folders for ease of organization. You never have to drag an drop into folders again.

10. Never Delete a Message Again

Unless you want to. Gmail gives users plenty of space so you never have to delete an email. You will be able to search for older, archived emails if you need to. If you never delete anything, you never lose anything.

Don’t forget, GMail isn’t the only free email client – check out some others.

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